Awareness : Newsletter Articles

Division of Clinical Engineering: Managing Medical Equipment

Over the past few years, the health industry has seen a number of exciting advancements to medical device technology that have assisted in revolutionizing the quality of treatment to patients. However, when it comes to medical equipment and HIPAA compliance, how do we know if the data being collected is kept private and secure? The University’s Division of Clinical Engineering ensures that all hospital equipment is not only in good working condition but that the electronic protected health information (ePHI) being created, collected, maintained, and/or transmitted by medical devices remains secure. The equipment management cycle begins with planning but also involves procurement, acquisition, installation, commission, decommissioning and finally proper disposal of equipment. All departments utilizing medical equipment must contact the Department of Clinical Engineering for the following:

  • Prior to the purchase of medical equipment a Medical Equipment Assessment Form must be completed.
  • All medical equipment must be returned to the Department of Clinical Engineering prior to return, transfer or disposal to assess whether the equipment holds protected health information (PHI) or personally identifiable information (PII) – this includes but is not limited to hard drives, loaner, rental and, demo equipment.

Medical equipment management is an important issue for safety in modern hospital operations. Proper device equipment management in hospitals and clinics ensures that patients at UHealth are not only receiving top-notch care, but that their sensitive health information is kept secure.

For further information please contact the Office of Privacy and Data Security at 305-243-5000 or privacy@med.miami.edu. For assistance with medical equipment, please visit the Department of Clinical Engineering’s website.