Data Broker Services : Other Common Requests
For all other requests please send an e-mail to UChartHD@med.miami.edu with the Data Broker group (databroker@miami.edu) cc’ed.
Access to Epic Cubes for Hospital Billing/Professional Billing
- Specify cubes/environments for which is being requested
- Why the access is needed. This provides documentation of the role/function and need for the access.
- Have a supervisor or other individual in group leadership (if not the requester) send an e-mail approving the access. This “supervisor” not only authorizes the request but is also responsible for notifying UHealth IT if that individual no longer has a job-related need for access.
Case Logs for Provider / Department Credentialing
- Provide the reason for the request
- Please provide the filters/criteria for the request (i.e. provider name & NPI, CPT procedure codes, date of service range, provider location, etc.)
- What fields to include in the output file (i.e. provider location, CPT procedure codes, units, date of service, etc.)
Workbench Data Reviews
If data needs to be either stored or moved from a Secure Workbench (secure, restricted environment inclusive of data analytic tools, provided by CTSI Informatics):
- Please briefly describe the details of this project including the need for PHI or other sensitive data.
- If for research, provide the related eProst study number.
Data Transfers
If data needs to be regularly shared:
- If the data to be transferred is to an outside party, provide all relevant agreements (i.e., business associate (BAA), clinical trial (CTA), data transfer (DTA), data use (DUA), master service (MSA), etc.) and documentation (i.e., scope of work, etc.)
Dashboard Publications
For dashboard / report (e.g., Power BI) publication or to share with other individuals:
- Only share with authorized individuals
- Ensure that dashboard settings are set appropriately (i.e., end user cannot edit). Some common settings to be mindful of include printing, sharing, exporting abilities.
- Individuals who no longer need access to the dashboard should have their access disabled/removed. Inform UHealth IT (UChartHD@med.miami.edu) if individuals authorized, have left, transferred or otherwise have no further need of the dashboard.