Patient contact lists can be requested for outreach purposes. These can include physician departure letters, newsletters, educational material, community outreach, etc. For these type of data requests, please send an e-mail to UChartHD@med.miami.edu with the Data Broker group (firstname.lastname@example.org) cc’ed. Please include the following information:
- Please briefly explain the reason for the request (patient outreach - departure letter, newsletter, educational material, etc.)
- Please list the inclusion/exclusion criteria to select the appropriate population
- Criteria could include provider, date of service range, service location, etc.
- Please list the fields/columns to include in the contact list
Please note that prior to any patient contact information being released, all outreach materials need to be sent to, reviewed, & approved by the Privacy Office to ensure patient privacy.
- Please e-mail a copy of the outreach materials to the Privacy Office via email@example.com.
- Sample Physician Departure Letter template